Accounting Reports

Accounting reports are due by the 15th of each month. These include:

• Checklist for the month (for campuses) - to Ruth York

• List of Purchase Orders that need to be cleared up - to Serrena Johnson

• Sales Tax Report - to Serrena Johnson

• Deficit budget accounts that need to be cleared up - to Tosha Bjork

• Open Direct Pays - to Doris Lynch

• Advances/Travel Card - to Doris Lynch

Be sure to take care of any activity account deficits reported to you.
By the 5th of each month send Xerox readings to Doris Lynch.

Travel Report Deadlines

All travel vouchers must be turned in within a month of your return. However, if you received a travel advance, you must return the receipts (and money left, if any) within 10 days of your return; travel cards in 5 days. If your travel is paid by a grant, be aware of any deadlines associated with that grant.

Cross Function Budget Amendments

The last day to enter cross function budget amendments for the general fund (Funds 100-199) is:
For September, 2010 – 09/07/10
For October, 2010 – 10/12/10
For November, 2010 – 11/09/10
For December, 2010 – 12/07/10
For January, 2011 – 01/11/11
For February, 2011 – 02/08/11
For March, 2011 – 03/15/11
For April, 2011 – 04/12/11
For May, 2011 – 05/10/11
For June, 2011 – 06/07/11
For August, 2011 – 08/24/11

Please note that TISD Foundation grants have separate deadlines for the Fall & Spring recipients to complete their spending.  Please check for those dates when your teachers are awarded these grants.  If the funds are not used in time – they will be returned to the Foundation.

FINANCIAL SERVICES CALENDAR
2010 - 2011 SCHOOL YEAR
 

Wednesday, 12/08/10	Direct Pays must be received in Accounting to be processed before the Christmas holidays.
Monday, 05/16/11	Purchase Order Cut-off for campuses – even campus & student activity funds. Exceptions are Title I, routine supplies (like paper), summer school, & furniture.
Tuesday, 05/31/11	Purchase Order Cut-off for Title I 10-11 grant Purchase Orders (until return in August).
Thursday, 06/30/11	Last day to put in Perkins grant (Fund 244) Purchase Orders
Thursday, 07/28/11	Last day to pay any Perkins grant (Fund 244) expenditures
Tuesday, 08/09/11	Last day to put in POs before Year End. Last day to put in Title I 10-11 grant Purchase Orders Grant managers may impose an earlier deadline. Last day to put in any 9/30 Year End formula grant Purchase Order (Funds 211, 224, 225, 255, 263, 316, & 317)
Aug 3, 4, 5, 10, 11, or 12, 2011	TEAMS Financial Services Training for All Campus & Department Secretaries
Friday, 08/19/11	Last day to put in Direct Pay Request before Year End.  All Direct Pays to be processed before Year End due by 4:30 p.m.  Last day to put in Cross Function Budget Amendments
Wednesday, 08/24/11	Last day the Finance menu will be available before YE

NOTE: TEAMS Finance will open as soon as all reconciliations have been completed. The goal is Thursday, September 1, 2011.

Monthly cross function budget amendment deadlines are posted on Financial Services website and updated in the iSeries.

Please note that TISD Foundation grants must be spent by the end of the school year. If the funds are not used in time – they will be returned to the Foundation.

1319 New Sunnybrook • Tyler, Texas 75701 • 903.262.1000
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