795A CAMPUS OPERATIONS MANAGER

QUALIFICATIONS:        

  1. High school diploma or GED;
  2. fifteen hours college credit with some business orientation or equivalent
    business school background;
  3. three to four years experience in office management or similar experience;
  4. computer proficiency;
  5. organization and communication skills.

REPORTS TO:      Principal

SUPERVISES:      Receptionist; Clerk (if applicable at campus); Secondary supervisor of Discipline Secretaries in order to coordinate clerical workloads; Maintenance; Custodians; Cafeteria Staff         

JOB GOALS:                 

  1. Coordinate office staff to insure work flow is effective and efficient

  2. Serves as primary point of contact for all campus operations.

 

TERMS OF EMPLOYMENT:  Noncontractual (At-will); Clerical/Technical   Paygrade 7 Estimated 214 days;   estimated 8 hours daily; wage/hour: nonexempt

MAJOR RESPONSIBILITIES AND DUTIES

  1. This position will perform or coordinate the day-to-day operational duties related to the following areas, for which an
    Assistant Principal is ultimately responsible:
    · Free/Reduced Lunch
    · Textbooks
    · Student Lockers
    · Parking Permits
  2. Supervises the Receptionist.
  3. Supervises a clerk.
  4. Coordinate any bilingual/translation assistance needed on the campus.
  5. Maintains current master calendar and assigns appropriate custodial overtime for activities after school; handles
    equipment needs.
  6. Issues building keys to employees.
  7. Issues employee and student parking permits.
  8. Initiates and signs work orders for repairs of building, grounds and equipment, including computers and
    equipment. Monitors status of work orders.
  9. Coordinates building facility use by staff, district personnel, City of Tyler, parent organizations, community groups,
    etc.; maintains facility use schedule.
  10. Updates/maintains office staff handbook.
  11. Assigns back-up if Principal’s Secretary is absent.
  12. Receives first notification of non-faculty absences; (staff will notify this person when absent, but this is not a
    reporting relationship). Notifies Accountant, if necessary, for payroll purposes.
  13. Supervises the Head Custodian, Assistant Head Custodian, Groundskeeper and custodial staff in the maintenance,
    cleaning and repairs of the buildings and grounds.
  14. Orders, issues and accounts for textbooks.
  15. Maintains students’ locker and combination assignments.
  16. Coordinates computer software and hardware purchases, distribution, and installation. Works closely with
    Assistant Principals and Accountant in this capacity.
  17. Maintain inventory, including computers, software, audio/visual equipment, copiers, furniture, equipment, and
    other assets.
  18. Ensures quality and timely customer service at front desk.
  19. Serves as substitute contact; directs assigned substitutes to classrooms, finds additional substitutes, assigns
    permanent substitutes.
  20. Collects Free & Reduced Lunch applications & reviews forms for completeness before submitting to Central Office.
    Calls parents to verify info as necessary; obtains certain certifications from Central immediately.
  21. Assigns backup for the receptionist during breaks, lunch and high volume times.
  22. Oversees maintenance of employee and substitute records on the district’s database system.
  23. Coordinates with purchasing and other district departments when repairs are needed for copy machines, computers, etc.
  24. Order transportation for student events.
  25. Fill-in sub duties.
  26. Institute random audits of system data and files in the following areas:
    − Attendance
    − Discipline
    − CUM folders
    − Grades
  27. Create staff productivity and quality goals, which will affect performance reviews.
  28. Maintains positive and cooperative working relationships with colleagues and others in the conduct of district business; demonstrates teamwork in daily activities.
  29. Is prompt, timely, and thorough in completing assignments and attending to detail accurately and efficiently.
  30. Is regular in attendance and complies with notification procedure for absences.
  31. Provides complete and accurate information in the conduct of district business.
  32. Maintains confidentiality in the conduct of district business.
  33. Complies with district policies, as well as state and federal laws, and regulations.
  34. Adheres to the district's safety policies and procedures.

 

EQUIPMENT USED:

                Uses computer, typewriter, printer, fax, and copier. 

WORKING CONDITIONS:

                Mental  Demands:  Reading; ability to perform basic arithmetic; ability to communicate effectively
              (verbal and written); maintain emotional control under stress. 

                Physical Demands/Environmental Factors:  Repetitive hand motions; prolonged use of computer.
              Works with frequent interruptions. 

 

The foregoing statements describe the general purposes and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.  8/07 sr