782 SECRETARY, ELEMENTARY SCHOOL PRINCIPAL

QUALIFICATIONS:        

  1. High School Diploma or GED

  2. Fifteen hours college credit with some business orientation; or equivalent business school background; or three years of general clerical/secretarial experience

  3. Keyboarding and computer proficiency

  4. Computational, organizational, and communication skills

REPORTS TO:                     Principal

JOB GOALS:                 

  1. To assure the smooth and efficient operation of the Principal’s office.

  2. To provide clerical services for the school’s administrative staff.                   

  3. To facilitate communication between staff, campuses, parents, and community.

TERMS OF EMPLOYMENT:  Noncontractual (At-will); Paygrade5   Estimated 205 days;  estimated 8 hours  daily Wage/Hour Status:  Nonexempt

MAJOR RESPONSIBILITIES AND DUTIES
 

  1.  

Maintain computerized files on the withdrawn students; prepare enrollment reports.

  1.  

Maintain records on the principal’s roll, class rolls, and overall campus attendance/enrollment totals.

  1.  

Post attendance and absences daily.

  1.  

Verify six weeks’ reports with daily attendance sheets; ensure that the report balances with the six weeks’ report printout.

  1.  

Prepare visiting teacher referrals.

  1.  

Receive incoming calls, take reliable messages, and route to appropriate staff.

  1.  

Assist students, teachers, and parents as needed.

  1.  

Maintain physical and computerized files including but not limited to inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.

  1.  

Process maintenance work orders.

  1.  

Process purchase order requests, including requisitions for materials from outside vendors.

  1.  

Prepare and make cash deposits for school.  May be responsible for activity checkbook(s) and ledger(s).

  1.  

Write checks, balance checkbook; reconcile bank statements.

  1.  

Calculate and prepare sales tax reports.

  1.  

Perform routine bookkeeping tasks including simple arithmetic operations to maintain the campus budget records; balance budget codes with monthly printout.

  1.  

Maintain records on money received on lost and damaged textbooks.

  1.  

Prepare payroll reports, absence from duty reports, and substitute reports.

  1.  

Complies with directions and instructions from supervisor and performs other tasks and assumes such responsibilities as related to the position and may be assigned.

  1.  

Maintains positive and cooperative working relationships with colleagues  and others in the conduct of district business and demonstrates team work in daily activities.

  1.  

Is prompt and timely in completing assignments and attending to details accurately and efficiently.

  1.  

Has regular attendance and complies with notification procedures for absences.

  1.  

Provides complete and accurate information in the conduct of district business.

  1.  

Maintains confidentiality in the conduct of district business.

  1.  

Complies with district policies, as well as state and federal laws and regulations.

  1.  

Adheres to the district’s safety policies and procedures.

  1.  

Participates in staff development training programs to improve job performance.

  1.  

Participates in faculty meetings and special events as assigned.

 

EQUIPMENT USED: 

Uses computer, typewriter, printer, copier, FAX, calculator, and telephone. 

WORKING CONDITIONS: 

Mental Demands: Reading, ability to communicate effectively (verbal and written); ability to perform basic arithmetic; maintain emotional control under stress. 

Physical Demands/Environmental Factors:  Repetitive hand motions; prolonged use of computer terminal;  works with many interruptions; moderate standing, stooping, bending, and lifting; occasional lifting of boxes. 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.                                              11/03 sr