764C - Title I School Improvement/Supplemental Educational Services Secretary

REPORTS TO: Facilitator of School Improvement

QUALIFICATIONS:

High school diploma or GED
Thirty hours of college credit with some business orientation; or equivalent business school background; or three years of general clerical/secretarial experience
Keyboarding and computer proficiency, preferred
Have accounting related experience or background
Have experience related to working with people

JOB GOALS:

To maintain current district, TEA, and federally-mandated reports for Supplemental Education Services, School Improvement and Title I Fiscal Stimulus.
To maintain prompt and accurate payment of vendor invoices.
To maintain an efficient office management system for the Facilitator of School Improvement.

TERMS OF EMPLOYMENT: Noncontractual (At-will); C/T Paygrade Estimated days; estimated 8 hours daily Wage/Hour Status: nonexempt

MAJOR RESPONSIBILITIES AND DUTIES

	Maintain student Supplemental Educational Services Records in EZSES Management System.
	Obtain copies of signed contracts from Supplemental Education Services Vendors.
	Prepare correspondence, forms, reports, fliers, invitations, etc. for the department using approved software and assigned computer.
	Facilitate communication with parents in the school improvement process.
	Notify parents about the availability of tutoring services at least once a year.
	If requested, help parents choose a provider.
	Assist determine which students should receive services if not all students can be served.
	Protect the privacy of students who are eligible for or receive supplemental educational services.
	Prepare and disburse information to campus administrators and teachers that are on identified Title I School Improvement campuses in a timely manner.
	Perform routine bookkeeping tasks, including complex mathematical operations for the department.
	Design and create forms as needed.
	Assist with the preparation of purchase orders and payment authorizations.
	Maintain physical and computerized departmental files.
	Maintain a schedule of appointments and makes travel arrangements for department staff.
	Assist with compiling and preparing budgets for Title I School Improvement funds.
	Keep and log Title I School Improvement and SES information for audit purposes.
	Maintain assigned vendor accounts by verifying, allocating, and posting transactions.
	Communicate with vendors to resolve problems with billings and payments.
	Examine transactions daily for accuracy; make corrections as needed and inform the supervisor of problems.
	Receive direct pay requests, review for appropriate documentation and accuracy.
	Receive and process for payment, accounts payable invoices, requisitions, purchase orders, etc.
	Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
	Maintain complete and systematic records in alphabet assigned.
	Work with supervisor to detect and resolve problems with incorrect orders, invoices, and shipments.
	Assist the supervisor in contacting district personnel and vendors to correct or obtain information as needed.
	File vendor payment supporting documentation. Verify appropriate approvals on file package. Maintain file records, pulling and refiling vendor file packages as needed.
	Provide complete and accurate information in the conduct of district business.
	Comply with directions and instructions from supervisor; performs other tasks and assumes such responsibilities as may be assigned.
	Comply with district policies, as well as state and federal laws and regulations.
	Maintain positive and cooperative working relationships with colleagues and others in the conduct of district business and demonstrate teamwork in daily activities.
	Is prompt, timely and thorough in completing assignments and attending to details accurately and efficiently.
	Is regular in attendance and complies with notification procedures for absences.

EQUIPMENT USED:

Uses calculator, copier, typewriter, computer, fax machine, and other office equipment.

WORKING CONDITIONS:

Mental Demands: Reading; ability to communicate effectively (verbal and written); maintain emotional control under stress; ability to perform basic arithmetic; ability to perform multiple tasks.

Physical Demands/ Environmental Factors: Moderate standing, walking, stooping, bending, and lifting. Work with frequent interruptions; repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purposes and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. 10/09 SR