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1. |
Greet
guests and visitors positively; answer inquiries, direct visitors
to the appropriate offices. |
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2. |
Assist in
operating the computer effectively, timely, and efficiently; reviews
completed work for content, grammatical construction, format,
spelling, and punctuation. |
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3. |
Assist in
revising component plans for Head Start (periodically). |
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4. |
Type
monthly Policy Council and Office Staff meeting notices, agendas,
sign-in sheets, and staff meeting minutes. |
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5.
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Phone
and/or typing maintenance requests. |
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6.
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File
information for quick and easy access and maintaining a follow-up
file for pending items. |
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7.
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Assist in
updating, and assists with memos and letters, as assigned by the
Director. |
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8.
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Maintain
records of local and out-of-state travel. |
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9.
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Assist in
operating the copy machines, adding machines, fax, and laminator. |
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10.
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Assist in
answering incoming calls, taking and relaying all messages. |
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11. |
Assist in
recording of appointments, makes reservations and travel
arrangements as necessary. |
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12.
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Assist in
the preparation of annual grant proposals for Continuations, One
Time, Cost of Living, and Expansion funds for the current and
on-going school year (grant cycle). |
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13.
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Assists
in maintaining, monitoring, and keeping abreast of the on-going
balances, budgets and coding of the Head Start daily, weekly,
monthly, and yearly expenditures. |
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14.
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Assist in
preparing purchase orders for all billings and items requested from
the bid list; assist in ensuring the proper coding of all accounts
is used prior to forwarding to the Accounting and Purchasing
departments. |
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15.
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Assist in
submitting and providing accurate and timely payments for services
rendered to our program. |
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16.
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Assist in
calculating and preparing time sheets, assists in preparing monthly
payroll reports, calculating weekly time sheets and monthly absence
from duty reports for submitting to the accounting department. |
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17.
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Assist in
maintaining accurate finance expenditures and balances on an
on-going basis for Auditing purpose at any given time, correlating
balances with the monthly printout, and ensuring that all incurred
costs are allowable. |
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18.
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Assist in
audit exceptions and the implementation of auditors recommendations;
assists in assuring the accurate and consistent recording and
reporting of financial data. |
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19.
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Assist
with addressing and mailing student classroom assignment cards. |
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20.
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Assist
with enrolling students in emergency situations, and in providing
enrollment information to parents. |
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21. |
Assist in
contacting parents for emergencies. |
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22.
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Assist in
ordering, and maintaining office and classroom supplies. |
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23.
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Knowledge
of available materials and their locations. |
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24.
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Assist in
labeling, documenting, receiving, and distributing materials. |
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25.
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Comply
with directions and instructions from supervisor; performs other
tasks and assumes such responsibilities as may be assigned. |
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26.
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Maintain
positive and cooperative working relationships with colleagues and
others in the conduct of district business and demonstrates teamwork
in daily activities. |
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27.
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Is
prompt, timely, and thorough in completing assignments and attending
to details accurately and efficiently. |
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28.
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Meet
attendance standards and complies with notification procedures for
absences. |
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29.
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Provide
complete and accurate information in the conduct of district
business. |
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30.
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Maintain
confidentiality in the conduct of district business. |
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31.
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Comply
with district policies, as well as state and federal laws and
regulations. |
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32.
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Adhere to
the district’s safety policies and procedures. |
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33.
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Participates in staff development training programs to improve job
performance. |
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34. |
Participate in faculty meetings and special events as assigned. |
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35. |
Maintain
work orders, fax repair for vans. |
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36. |
Translate
written documents from English to Spanish/Spanish to English for
office staff. |
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37. |
Translate verbally over the telephone and/or in person with Spanish
speaking clients/visitors. |
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38. |
Maintain
the program website. |
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39. |
Assist
with enrollment preparations (flyers, printing forms…….) |
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40. |
Translate
for parents meetings as need. |
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41. |
Assist in
tracking medical and dental costs. |