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1. |
Greet guests
and visitors positively; answer inquiries, direct visitors to the
appropriate offices. |
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2.
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Assist in
operating the computer effectively, timely, and efficiently; reviews
completed work for content, grammatical construction, format, spelling,
and punctuation. |
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3. |
Assist in
revising component plans for Head Start (periodically). |
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4. |
Assist in
monthly Policy Council and Office Staff meeting notices, agendas,
sign-in sheets, and staff meeting in minutes. |
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5.
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Assist in
phoning and/or typing maintenance requests. |
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6.
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Assists in
filing information for quick and easy access and maintaining a follow-up
file for pending items. |
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7.
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Assists in
typing, updating and saving memos and letters, as
assigned by the Director. |
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8.
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Assist in
maintaining records of local and out-of-state travel. |
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9.
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Assist in
operating the copy machines, adding machines, fax, and laminator. |
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10.
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Assist in
answering incoming calls, taking and relaying all messages. |
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11.
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Assist in
recording the Director of appointments; makes reservations and travel
arrangement as necessary. |
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12. |
Assist in the
preparation of annual grant proposals for Continuations, One Time, Cost
of Living and Expansion funds for the current and on-going school year
(grant cycle). |
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13.
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Assist in
maintaining, monitoring, and keeping abreast of the on-going balances,
budgets and coding of the Head Start daily, weekly, monthly and yearly
expenditures. |
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14.
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Assist in
purchase orders for all billings and items requested from the bid list;
assist in ensuring the proper coding of all accounts prior to forwarding
to the Accounting and Purchasing departments. |
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15.
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Assist in
submitting and providing accurate and timely payments for services
rendered to our program. |
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16.
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Assist in
calculating and preparing time cards and time sheets; assists in
preparing monthly payroll reports, calculating weekly time cards and
monthly absence from duty reports for submitting to the accounting
department. |
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17.
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Assist in
maintaining accurate finance expenditures and balances on an on-going
basis for auditing purpose at any given time, correlating balances with
the monthly printout, and ensuring that all incurred costs are
allowable. |
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1 18. |
Assist in
exceptions and implementation of auditors recommendations;
Assist in assuring the accurate and consistent recording of financial
data. |
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19.
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Assist with
addressing and mailing student classroom assignment cards. |
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20.
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Assist with
enrolling students in emergency situations, and providing enrollment
information to parents. |
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21 |
Assist in
contacting parents for emergencies. |
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22.
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Assist in
ordering, and maintaining office and classroom supplies. |
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23.
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Knowledge of
available materials and their location. |
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24.
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Assist in
labeling, documenting, receiving, and distributing materials. |
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25.
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Comply with
directions and instructions from supervisor; performs other tasks and
assumes such responsibilities as may be assigned. |
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26.
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Maintain
positive and cooperative working relationships with colleagues and
others in the conduct of district business and demonstrates team work in
daily activities. |
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27. |
Is prompt,
timely, and thorough in completing assignments and attending to details
accurately and efficiently. |
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28.
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Meet
attendance standards and complies with notification procedures for
absences. |
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29.
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Provides
complete and accurate information in the conduct of district business. |
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30.
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Maintain
confidentiality in the conduct of district business. |
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31.
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Comply with
district policies, as well as state and federal laws and regulations. |
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32.
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Adhere to the
district’s safety policies and procedures. |
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33.
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Participate
in staff development training programs to improve job performance. |
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34 |
Participate
in faculty meetings and special events as assigned. |
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35. |
Maintain work
orders, fax repair for vans. |